What is a good alternative to Hubdoc for Xero?

Short answer: if you're on a UK Xero plan, Hubdoc is already included, so if it handles your bills, invoices and receipts well enough it's probably the right answer. But Hubdoc has been connected to Xero since 2014, Xero's recent work on capture has gone into Xero itself, and that's left a gap which newer receipt apps are filling, some of them, like Pleo, by issuing their own company cards. Quenta does one job and doesn't give you a card: you keep the bank account and cards you already have, photograph the receipt on your phone or upload it on the web, and it becomes a spend-money transaction in Xero with the image attached, waiting to be matched when the payment arrives on the bank feed.

This describes what Xero, Hubdoc, Pleo and Quenta publish about themselves, read on 9 November 2026. It's not accounting advice, and plans and prices change, so check the linked pages before you decide.

Who makes Hubdoc, and is it still free with Xero?

Hubdoc started as a company in Toronto, it was integrated with Xero from 2014, and then Xero bought it in August 2018 (Accounting Today), which is why the Hubdoc website now brands it "from Xero".

On price, Xero's UK pricing page says Hubdoc is included in the Simple, Ignite, Grow, Comprehensive and Ultimate plans "as long as it's connected to your Xero subscription", so a UK business on Xero doesn't pay anything on top of its plan, and on QuickBooks Online Hubdoc's pricing page lists it at US$12 a month.

Is Hubdoc being shut down?

Not according to anything Xero has published. Some pages online say Xero has shut it down, but on 9 November 2026 Hubdoc was on sale, listed on the Xero App Store and included in the plans above.

Xero's newer capture work is happening inside Xero

In February 2026 Xero announced that receipts and invoices would be read inside Xero itself, with the UK rollout from March 2026. Xero's old UK page for Hubdoc now redirects to Smart Document Capture, and in September 2026 Xero renamed Files to Documents, which is where Smart Document Capture lives.

On the Hubdoc side, the list of things it does has been getting a bit shorter. Fetching documents from supplier portals was retired on 27 April 2022, apart from a few direct connections. Hubdoc reads header-level data, which is basically the totals and not the items on the receipt, and Xero has said it has no plans to extract line items.

On the Xero App Store UK reviews page Hubdoc has 3.3 out of 5 from 232 reviews, and one of the one-star reviews, from Anna Giamarelos, says it "continues to disconnect from Xero". Xero may well be working on a replacement, and it hasn't said anything about ending Hubdoc, but it's fair to say the signs point one way, with the new work going into Xero and Hubdoc itself doing a bit less than it did before April 2022.

What does Hubdoc do well?

Hubdoc handles more kinds of document than Quenta does. You photograph it, forward it by email or upload it, and Hubdoc publishes it to Xero as a bill, a spend money transaction, an invoice or a credit note, with the document attached (Hubdoc, Xero Product Ideas). So a supplier invoice you haven't paid yet can go into Xero as a bill, which Quenta doesn't do, and supplier rules allow documents from a regular supplier to be coded the same way each time (Hubdoc help).

A lot of the newer receipt apps want you on their card

The gap is being filled by apps that make receipts really easy, and some of them do it by becoming the way the business pays. Pleo, for example, issues its own Mastercard business expense cards, so that the team spends on a Pleo card and snaps the receipt from the app (Pleo, read on 9 November 2026). For a business that wants spending limits for each person that's probably a really good fit. Quenta doesn't want to set up a new card for you, and the idea is that you keep using the bank account and cards you already have on your Xero bank feed, and the only thing you add is a photograph of the receipt.

What Quenta does with a receipt

Quenta takes the receipt for something the business has already paid and turns it into a finished spend-money transaction in Xero. It works on your phone, on iOS and Android, and on the web at app.quenta.so, where you're able to upload an image or a PDF, and you can also forward an emailed receipt to your workspace's own address. Quenta reads the merchant, date, total, currency and VAT details and posts an authorised spend-money transaction on the bank account you chose, with the original image or PDF attached (how Quenta works).

When the card payment turns up on the bank feed, the transaction is already in Xero waiting for it, and Xero does the matching and you confirm it (why that order helps). If Quenta needs one answer before it can post safely, for example a field it couldn't read clearly or an account that isn't mapped yet, it holds the receipt in Review and asks you (review and fix).

How do Hubdoc and Quenta compare?

The Hubdoc column comes from Xero's UK pricing page, the Hubdoc website and the Xero Product Ideas pages linked above. The Quenta column comes from Quenta's help guide and pricing page.

Which one should you choose?

It really depends on what lands on your desk. If a lot of your paperwork is supplier invoices you pay later, Hubdoc handles those as bills and Quenta doesn't, and Smart Document Capture in Xero's Documents area may well be enough on its own.

If most of it is till receipts for fuel, parking or a laptop bought on the card you already use, and you'd like each one waiting in Xero so that reconciliation is basically confirming the matches, that's the job Quenta was built for, and the free plan allows you to try it on 10 receipts a month. You can also use both, with Hubdoc taking the bills and Quenta taking the receipts, as long as each receipt only goes through one of them.

What are the limits of Quenta?

Quenta only works with Xero. It doesn't fetch bills or supplier invoices, it doesn't handle bank statements and it doesn't turn a receipt into a bill. Foreign-currency receipts are posted without VAT and may ask for the amount actually charged to your bank or card. Quenta doesn't decide whether you can reclaim VAT on a purchase. Pro is capped at 350 receipts a month per workspace under fair use, so it isn't unlimited.

Quick answers

What is a good alternative to Hubdoc for Xero? If your paperwork is mostly receipts for things already paid, Quenta turns each one into a spend-money transaction in Xero with the image attached. For bills and invoices as well, Hubdoc and Xero's Smart Document Capture cover more kinds of document.

Is Hubdoc still free with Xero? Yes, Xero's UK pricing page says it's included in Simple, Ignite, Grow, Comprehensive and Ultimate as long as it's connected to your Xero subscription.

Has Xero shut Hubdoc down? No Xero source says so. Xero is building Smart Document Capture into Xero, and Hubdoc was on sale and included in Xero's UK plans on 9 November 2026.

Hubdoc vs Quenta: which costs less? Hubdoc costs nothing extra on a UK Xero plan. Quenta's free plan covers 10 receipts a month per organisation, and Pro is £6 per user a month or £60 per user a year, tax included (pricing).

Is Quenta made by Xero? No, it's an independent app that connects to Xero, and staff expense claims are a different job, covered in does Xero have a receipt scanner.

To get receipts into Xero with the image attached and no typing, see receipt scanning for Xero. Try it today.

Quenta is an independent app from We UC Ltd. Xero and Hubdoc are trademarks of Xero Limited. Quenta is not affiliated with or endorsed by Xero.

Photograph it and forget it.